.jpg){kind=link}
Trace authentication using the document’s origin, type and destination. Use the HCCH’s official country and competent-authority resources before deciding whether the Apostille Convention route applies.
What the official guidance establishes
HCCH explains that the Apostille Convention replaces traditional legalisation with a certificate issued by a designated competent authority where the document originates. HCCH itself does not issue or verify apostilles. Read HCCH: Apostille Convention resources for the original scope and current instructions.
Describe one document precisely
Record the public document type, issuer, issuing place, original or copy status and intended recipient abroad. Keep the recipient’s exact authentication request. A general statement that a country “uses apostilles” does not answer whether the specific document and circumstances are covered.
Find the competent authority through the official tools
Use the HCCH resources to identify the relevant country information and designated authority. Read that authority’s current service instructions for the document. Where the Convention or an exception is unclear, ask the final recipient and competent authority rather than buying an intermediary’s universal package.
Track authentication separately from translation
Keep a row for the document, a row for authentication and a row for any required translation. Ask the recipient about the accepted sequence and format before commissioning work. Retain the issued attachment and any verification instructions with the document it relates to.
Your working sheet
This is an optional IMMIGEUROPE planning worksheet, not an official application form or a new document requirement.
| Record | What to enter |
|---|---|
| Origin | Issuing jurisdiction and public authority |
| Document | Exact type and original/copy status |
| Destination | Recipient and stated authentication request |
| Authority | Designated competent authority and instructions |
Worked planning example
A fictional applicant has a civil certificate and a privately issued employment letter. They create separate enquiries about each document instead of assuming an answer about the certificate also covers the letter. Their worksheet records the authority’s response for each.
Authentication research does not replace the recipient’s substantive document requirements. Keep the next action in the moving planner and use the guide library for the next part of your move.