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Choose a birth-certificate version by the information the receiving authority requests. Compare the actual fields before ordering a full record, short certificate or extract.
What the official guidance establishes
GOV.UK’s birth-registration guidance distinguishes a short certificate containing the baby’s details from a full certificate also containing the parents’ details. This example does not define certificate formats in every country. Read GOV.UK: short and full birth certificates for the original scope and current instructions.
Translate the request into information fields
Copy the exact request, then list the information it needs to establish: identity, parentage or another specified point. Keep the official term alongside your English summary. A familiar label such as “extract” should not substitute for checking what the record actually contains.
Compare the issuer’s available versions
Ask the registry for the descriptions of the relevant products and compare their fields. Record whether names, dates, places and annotations requested by the recipient are present. Where the issuer and recipient use different terminology, send a precise format enquiry before ordering.
Sequence later preparation
Once the version is confirmed, record the separate instructions for translation, certification or authentication. Keep the original record and any attached page together. Avoid paying to translate a version whose suitability is still an unanswered question.
Your working sheet
This is an optional IMMIGEUROPE planning worksheet, not an official application form or a new document requirement.
| Record | What to enter |
|---|---|
| Recipient request | Exact certificate wording |
| Information needed | Identity, parent details or specified annotations |
| Issuer’s version | Official product name and included fields |
| Preparation | Translation or authentication after format confirmation |
Worked planning example
A fictional parent has a short certificate but the application asks for a record showing the parents. The comparison highlights the missing information. The next enquiry concerns the correct registry version; the parent does not add family details to the existing certificate.
Keep the written format answer with the order confirmation. Keep the next action in the moving planner and use the guide library for the next part of your move.